Organizer Information
Pyramid Hill Sculpture Park & Museum is a unique 470-acre cultural destination located in Hamilton, Ohio, just outside of Cincinnati. Its mission is "to bring people to art in nature," which it achieves through an expansive collection of monumental outdoor sculptures, an Ancient Sculpture Museum, and the iconic Pyramid House. The park is not only an artistic landmark but also a site of historical significance, stewarding the 2,000-year-old Fortified Hill indigenous earthwork. It operates as a non-profit organization dedicated to environmental preservation, education, and the presentation of world-class art.
Title & Description
Executive Assistant
This role is a pivotal administrative and artistic support position designed to ensure the smooth operation of the organization’s leadership. The Executive Assistant serves as the "right hand" to the Executive Director, facilitating the strategic initiatives of the park. Beyond standard administration, the role involves coordinating high-level communications with the Board of Trustees, assisting with artist contracts, and supporting the logistics of a robust calendar of exhibitions and educational programming. It is an ideal position for a proactive professional who thrives in a mission-driven, creative environment.
The Role Overview
- Salary: Up to $50,000 annually (commensurate with experience).
- Contract Type: Full-time, Permanent.
- Reporting To: Executive Director.
- Benefits: Comprehensive health/dental/vision (70% employer-paid), retirement match, 15 paid vacation days, sick leave, pet-related leave, 12 annual paid holidays, and employer-paid short-term disability insurance.
- Work Arrangement: Flexible hybrid schedule with regular on-site responsibilities.
Position & Tasks
- Managing the Executive Director’s calendar, email, and meeting logistics with high discretion.
- Acting as the communication hub between the Executive Director, staff, and the Board of Trustees.
- Preparing board packets and agendas, and taking a leadership role in managing board communications.
- Drafting, editing, and formatting professional reports, presentations, and correspondence.
- Organizing digital and physical records for strategic projects, art loans, and acquisitions.
- Coordinating travel arrangements and expense tracking for the Director and guest artists.
- Supporting major events and staff retreats, including scheduling and execution.
- Assisting with grant documentation and sponsorship impact data collection.
Categories
- Arts Administration
- Non-Profit Management
- Creative Coordination
- Executive Support
Eligibility
This call is open to professionals who meet the following criteria:
- Minimum 3+ years of experience as an Executive Assistant or in a similar leadership support role.
- Strong proficiency in Microsoft Office, collaboration tools (Teams/Zoom), and CRMs (Salesforce/Veevart).
- Exceptional organizational skills and a polished, service-oriented demeanor.
- Experience supporting non-profit boards and an understanding of governance processes is preferred.
- Knowledge of donor development and arts operations is a plus.
Program Benefits
Successful candidates will gain experience at a nationally recognized arts organization. Benefits include a competitive non-profit salary, a comprehensive insurance package, and the opportunity to work in a stunning 470-acre natural and artistic setting. The role offers professional growth through exposure to high-level arts governance and strategic planning.
Application Fee
None
Application Requirements
- Resume/CV (accepted file types: pdf, doc, docx, txt, rtf)
- Cover Letter (detailing relevant experience and interest in the arts/nature mission)
- Contact Information (submitted via the online portal)
How to Apply?
Online Application
Key Dates
- Application Deadline: 30 January 2026
Location
Hamilton, Ohio, United States
Additional Details
The role requires a high level of discretion regarding confidential information and a "problem-solver" mindset. Candidates should be comfortable with light automation (templates/mail merges) and working within a fast-moving environment that balances artistic creativity with administrative rigor.